At Honour Farm Flowers we are often asked what the process is when hiring our floral design services for a wedding or event.
Today I thought it’d take you through our 6 helpful steps from start to finish.
Photography by Sara Lincoln.
1. Booking Enquiry.
The very first step you need to take to hire our services for your wedding or event is to make an initial enquiry. This can be done two ways, either by our booking enquiry form or to email us directly at hello@honourfarmflowers.co.uk . The important points to mention in your initial enquiry is the date of your event, the location and a general overview what you have planned for the day. The more information you provide, the clearer the picture we’ll have of what role we can play in bringing your vision to life. We will then diligently read through your enquiry and aim to respond within 1-3 days.
2. Estimate & Mood Board.
By now we’ll have exchanged a couple of emails or perhaps spoken on the phone. We’ll have discussed the number of bridesmaids you might plan on having to the types of tables you’re hiring and a *‘colour story’ for the day. At this point we take all this information into account and pull together a detailed estimate of each asset requested, formulated together to give you a full breakdown on cost.
Depending on the budget, you may also receive a mood board. We create mood boards for all of our bespoke wedding and event bookings, helping you visualise the outcome of your floral install. We often also provide digital sketches to illustrate specific scenes and potential outcomes.
3. Final Estimate & Booking Deposit.
Ok, so you’ve now had time to review your initial estimate. You’ve decided you want to go straight ahead to booking (fantastic) or maybe tweak things by removing a gift bouquet but wanting to add more buttonholes perhaps. In which case we will revise costs and send out the final estimate for your approval.
Given that everything is as it should be, you’ll then confirm you’d like to go ahead! Brilliant, we can now move forward and confirm your booking into our calendar. To do this, we will then send out your Booking Deposit Invoice, the cost of which is always broken down in your estimate beforehand and can vary depending on the cost of the job. Once paid, you’re all booked in and your date is officially formalised in our diary. We will be feeling as equally excited as you!
Booking Deposit Invoices are required to be paid within 7 days of issue. As a general rule we do not hold weekend dates (Fri-Mon) for longer than 14 days for high season (April - September) as there is much demand for these dates.
4. Final Changes.
Final changes can be made no later than 14 days prior to your event. There is usually no need to make any changes, but more often than not our couples will need to add in an asset they haven’t considered or as the planning process has progressed something new is needed. Usually that will be ‘Thank You’ gift bouquets, buttonholes, bridesmaid bouquets or a table arrangement or two. You might even have decided you want to add a pop of colour to the floralscape or tone down your colour story, but whatever your needs are we’re here to help and advise.
5. Final Invoice.
Your booking deposit will be deducted from the final invoice and will be issued for payment. Your final invoice will be due for payment no later than 14 days prior to your event, this is to ensure we have received the finances needed to execute your order. We usually send out final invoices 2-4 weeks prior to your event, so you have plenty of time to settle the payment.
6. Installing & De-rigging.
The big day has arrived and within the past fortnight we’ll have finalised with you the timings for delivery/installation. If your venue location isn’t local, we may have even arrived the day prior to your event to get a head start with our team. Whatever the logistics, we’ll be there on-time to install your stunning floral arrangements, ready to be admired and enjoyed by yourself and your guests. We’ll hand over carefully hand-tied bouquets and leave stems perfectly poised in their vessels, placed thoughtfully in situ.
If prior agreed we will then return the following/nominal day, to de-rig and collect all of our vessels and staging hired. This is often the case for location weddings or for larger installs. You may not require this service and wish to return any hired items to us directly, returning everything back to our workshop, which is absolutely fine. Damage charges will be issued for any breakages to our property made during the hire period.
Whether your needs are large or small, we pride ourselves on being down to earth and approachable.
Our diary for 2025 is now open! We look forward to hearing from you soon. Follow our Instagram for regular updates.
Photography by Sara Lincoln.
*A colour story is a term we use a lot at Honour Farm to describe a colour theme, as our colour themes for an event are usually made up of a complex combination of seasonal flowers to create a tonal effect.